Requisition ID:

SUMMARY:

Performs tasks involved in the formation and administration of purchase orders. Communicates with suppliers and personnel within Bechtel to establish clear definition of requirements, and to assure performance to purchase order terms and conditions. Prepares bidder pre:qualification, bidder lists, bid solicitation, bid analysis, makes commitments and administers purchase orders.

JOB DIMENSIONS:

A. Supervision Received

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Reports to and receives operational direction from the Purchasing Supervisor.
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At jobsite locations, reports to and receives operational direction from the Project Field Procurement Manager.
B. Supervision Exercised
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None
C. Contacts
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Maintains working relationships with project Procurement personnel and project discipline personnel in order to perform assigned duties.
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Maintains working relationships with those bidders and suppliers involved with the performance of assigned tasks.

ESSENTIAL JOB DUTIES:

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Forms and issues purchase orders by performing the following:
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Prepares bidders lists
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Prequalifies bidders
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Forms bid packages
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Issues bid requests
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Coordinates bidders questions
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Receives bids
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Prepares Commercial Bid Summary and recommendation letter
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Recommends and secures approvals in accordance with established procedures
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Prepares and commits order
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Prepares and maintains control and status reporting documents
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Administers assigned purchase orders, performing the following functions:
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Establishes files and controls for all outgoing and incoming correspondence on each assigned order.
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Monitors supplier performance for conformance to commercial terms.
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Monitors activities by Engineering and other in:house functions to ensure compliance with the order terms.
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Initiates follow:up actions with the supplier or in:house functional group to ensure performance in accordance with contract terms and conditions.
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Informs or works with other project Procurement personnel as assigned to the administration of the order.
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Analyzes and distributes those suppliers reports specified in the order/contract.

TITLE

PURCHASING SPECIALIST I, II, III

APPROVED SALARY GRADE

22, 23, 24

3. Communicates with suppliers as necessary to achieve required service and results from potential and actual suppliers to meet project needs.

4. Communicates with Engineering to assist and/or guide them in the preparation of material requisitions for the procurement of materials and equipment and to achieve the understanding needed to process these requisitions.

JOB KNOWLEDGE

Knowledge of business administration procedures, techniques, and business ethics.

Skilled in oral and written communication.

When assigned to a jobsite location, actual experience in materials handling operations is desirable.

Works under general supervision. Duties also include:

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Evaluates bids commercially
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Reviews and comments on special payment billings.
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Participates with Engineering and supplier representatives in discussions held to clarify purchase order documents and/or specification requirements. Identifies, defines, and secures agreement regarding potential changes.
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Initiates and processes revisions that establish scope and effects on cost and schedule of agreed upon changes

Proficiency and experience in the formation and administration of purchase orders.

Skill in communicating effectively with suppliers. Understanding of applicable commercial legislation governing the buying and selling of goods and services.

Ability to work with other project functional groups, primarily Engineering, Construction, Supplier Quality, Exp