Document Controls

Document Controls
Empresa:

(Confidencial)



Área:

Otros

Document Controls

Detalles de la oferta

Requisition ID:

SUMMARY

Provides a variety of specialized administrative support within departments and projects through research, complex analysis and coordination. Assignments involve semi:technical subjects. Coordinates administrative activities and uses office automation tools. May direct the activities of others. Coordinates and monitors work flow and quality of work within assigned area.

JOB DIMENSIONS

A. Supervision Received

Reports to and receives functional guidance and direction from responsible supervisor or manager.

B. Supervision Exercised

May supervise other administrative personnel in the preparation of reports, forecasts, studies and presentations.

C. Contacts

Managers, department heads, supervisors, and vendors

Other personnel

External customers

ESSENTIAL JOB DUTIES

1. Prepares reports and studies of an analytical nature, such as organization planning and workload forecasts.

2. Helps prepare the overhead budget and monitors financial and service activities against approved budgets.

3. Performs special assignments as requested.

4. May prepare or provide input to daily work planning and/or performance reviews.

5. Provides administrative input regarding the design, implementation, and enhancement of automated systems. Keeps abreast of advances in relevant office automation technology, equipment, and software applications.

6. Helps implement automated document management systems within assigned project/department.

7. Organizes material for meetings, presentations, and training sessions.

8. Assists in personnel activities, such as employment, policy formulation and administration, compensation administration, and employee development, by conducting specific studies, research and analysis.

9. Participates in the development of presentations.

10. Helps coordinate furniture and space allocation, space planning, and needs, such as telephone, word processing, and mail service.

11. Interviews, recommends the selection of, trains, and plans and schedules activities for clerical and other support personnel.

12. Informs all concerned personnel of any improvement/waste reduction in work processes.

JOB KNOWLEDGE

Excellent written and oral communication skills

Ability to extract, compile, and analyze non:technical and semi:technical data for complex reports

Demonstrated knowledge of all administrative functions

Ability to provide direction to other personnel

Ability to monitor and control department overhead budgets and financial reports

Knowledge of Bechtel's organizational structure, functions and procedures

Operation of Bechtel standard computerized systems and other information transmission systems

Provides specialized administrative support in one or more areas. Prepares reports of a non:technical or a semi:technical nature. Determines training needs. May supervise other personnel.

Shaping tomorrow together

Bechtel is one of the most respected global engineering, construction, and project management companies. Together with our customers, we deliver landmark projects that foster long:term progress and economic growth. Since 1898, we've completed more than 25,000 extraordinary projects across 160 countries on all seven continents. We operate through four global businesses: Infrastructure; Nuclear, Security and Environmental; Oil, Gas and Chemicals; and Mining and Metals. Our company and our culture are built on more than a century of leadership and a relentless adherence to our values, the core of which are safety, quality, ethics, and integrity. These values are what we believe, what we expect, what we deliver, and what we live.
bechtel

Bechtel is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national ori


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