This position will be temporarily vacant for a period of two months.This position is located in the International Trade and Integration Division of the Economic Commission for Latin America and the Caribbean in Santiago, Chile. The incumbent reports directly to a José Elías Durán, Economic Affairs Officer.**Responsibilities**:Within limits of delegated authority and depending on location, Team Assistants at this level may be responsible for the following duties:- Collaboration in the activities to developed in the project, related to the analysis of foreign trade.- Support in the systematization of foreign trade information at a detailed level, using national and international resources, with the objective of contributing to the characterization of foreign trade in the sectors covered by the project.- Support in maintaining the project's multiple databases, such as converters, employment, production and company databases, among others.- Support in the preparation of analytical drafts of the project and elaboration of inputs, as well as participation in work meetings, workshops and seminars.- Administrative support in the preparation of project-related reports.- Responds or drafts responses to routine correspondence and other communications; uses standard word processing package to produce a wide variety of large, complex documents and reports.- Monitors processes and schedules related the unit's outputs, products, tasks, etc.; where applicable, assists in the verification of receipt and accuracy of requisite documents, approvals, signatures, etc. to ensure compliance with relevant legal, financial and other requirements.- Researches, compiles and organizes information and reference materials from various sources for reports, work plans, studies, briefings, meetings/conferences, etc.- Proofreads documents and edits texts for accuracy, grammar, punctuation and style, and for adherence to established standards for format.- Provides administrative and logistics support to meetings, boards, committees, conferences, etc.- Assists in the preparation of presentation materials using appropriate technology/software.- Reviews, records, distributes and/or processes mail and other documents; follows-up on impending actions.- Updates and maintains large distribution lists; monitors, prepares and distributes various materials, reports, where possible using electronic formats; handles arrangement for printing and translation as necessary; coordinates shipment arrangements, courier services, etc.- Maintains files and databases for work unit.- Performs other duties as assigned.Competencies- TEAMWORK: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.- PLANNING AND ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.EducationHigh school diploma or equivalent is required.Job - Specific QualificationStudies in business or economics or related area are desirable.Work ExperienceAt least three years of experience in general office support or related area is required.A minimum of 1 year working experience in economics or related area is desirable.Specific experience processing large data bases using excel and/or STATA is desirable.LanguagesEnglish and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in oral and written Spanish and English is required. Knowledge of German is desirable.NOTE: 'Fluency'' equals a rating of ''fluent'' in all four areas (speak, read, write, and understand). "Knowledge of'' equals a rating of ''confident'' or "fluent' in two of the four areas.AssessmentApplicants will be assessed based on the information provided in their PHPs. Short-listed applicants might be contact by the Hiring Manager for further assessment.Special Notice- This position will be temporarily vacant for a period of two months.- While this temporary assignment may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post.United Nations ConsiderationsDue regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no
