This position will be temporarily vacant for a period of three months.This position is located in the International Trade and Integration Division of the Economic Commission for Latin America and the Caribbean in Santiago, Chile. The incumbent reports directly to the Senior Economic Affairs Officer of the Division.**Responsibilities**:Within limits of delegated authority and depending on location, Team Assistants at this level may be responsible for the following duties:- Performs a wide range of office support and administrative functions.- Responds or drafts responses to routine correspondence and other communications; uses standard word processing package to produce a wide variety of large, complex documents and reports.- Monitors processes and schedules related the unit's outputs, products, tasks, etc.; where applicable, assists in the verification of receipt and accuracy of requisite documents, approvals, signatures, etc. to ensure compliance with relevant legal, financial and other requirements.- Researches, compiles and organizes information and reference materials from various sources for reports, work plans, studies, briefings, meetings/conferences, etc.- Generates a variety of standard statistical and other reports, work orders, etc., using various databases.- Proofreads documents and edits texts for accuracy, grammar, punctuation and style, and for adherence to established standards for format.- Screens phone calls and visitors; responds to moderately complex information requests and inquiries (e.g. answers requests requiring file search, etc.), and as necessary, refers inquiries to appropriate personnel for handling.- Provides secretarial, administrative and logistics support to meetings, boards, committees, conferences, etc.- Assists in the maintenance of websites by scanning, converting and posting a variety of documents onto the site.- Assists in the preparation of presentation materials using appropriate technology/software.- Maintains calendar/schedules; monitors changes and communicates relevant information to appropriate staff inside and outside the immediate work unit.- Performs data entry and extraction functions.- Reviews, records, distributes and/or processes mail and other documents; follows-up on impending actions.- Updates and maintains large distribution lists; monitors, prepares and distributes various materials, reports, where possible using electronic formats; handles arrangement for printing and translation as necessary; coordinates shipment arrangements, courier services, etc.- Maintains files (both paper and electronic) and databases for work unit.- Assists in providing software and office equipment support.- Performs other duties as assigned.Competencies- TEAMWORK: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.- PLANNING AND ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.EducationHigh school diploma or equivalent is required.Job - Specific QualificationA Bilingual Executive Assistant certificate is highly desirable.Work ExperienceA minimum of three years of experience in office support or related area is required.Experience in the use of an ERP or similar (such as UMOJA) is desirableExperience with internal administrative procedures of the UN is desirableLanguagesEnglish and French are the working languages of the United Nations Secretariat. For this position fluency in English and Spanish (both spoken and written) is required.NOTE: 'Fluency'' equals a rating of ''fluent'' in all four areas (speak, read, write, and understand).AssessmentApplicants will be assessed based on the information provided in their PHPs. Short-listed applicants might be contacted by the Hiring Manager for further assessment.Special Notice- This position will be temporarily vacant for a period of three months.- While this temporary assignment may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post.United Nations ConsiderationsDue regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men a
